Renting equipment for your party or event is meant to make life easier, but without careful planning, it can quickly lead to stress and last-minute problems. To help you avoid party rental mistakes, we’ve outlined the top 5 errors people make when renting party equipment—and expert event rental tips to help you plan smarter. Whether you’re a guest planning a wedding, exploring rental ideas for your celebration, or even considering how to start a party rental business, these wedding rental tips and party-on rental strategies will ensure your event runs smoothly from start to finish.
Many people guess the tent size they’ll need, only to find out it’s too small (or way too big).
✅ How to avoid it: Always base your tent rental on your guest count, seating style, and extra needs (dance floor, food stations, etc.). A professional party rental company can help you calculate the right size.
Outdoor parties are fun—until wind, rain, or heat show up.
✅ How to avoid it: Always ask about tent sidewalls, heaters, or fans as backup. Renting comfort items keeps your event running smoothly no matter the weather.
Running out of seating is one of the quickest ways to frustrate guests.
✅ How to avoid it: Plan for your full guest count plus extras for vendors, kids, and unexpected arrivals. Table and chair rentals are affordable and easy to scale.
Some people assume the rental company will set everything up—but that’s not always the case.
✅ How to avoid it: Confirm whether setup, delivery, and pickup are included. Clarify fees in advance so there are no surprises.
Peak seasons (summer weddings, fall festivals, holidays) mean rentals sell out fast.
✅ How to avoid it: Book early—ideally 2–3 months in advance—to secure your preferred tents, tables, lighting, and entertainment rentals.
Renting party equipment should make your event stress-free, not stressful. By avoiding these common mistakes, you’ll ensure a smooth, enjoyable experience for you and your guests.
Looking for reliable party equipment rentals near me? Rentdott is a trusted event rental company in Mckinney, offering tents, chairs, tables, heaters, lighting, and more.
Contact us today to plan your event the right way!