How to Choose the Right Tent Size for Your Guest List

When planning an outdoor event—whether it’s a wedding, birthday, graduation, or corporate gathering—one of the first questions is: what size tent do I need? Choosing the right tent rental size ensures your guests are comfortable and your event looks well-organized.
Here’s a simple guide to help you pick the perfect tent size based on your guest list and event style.

Step 1: Know Your Guest Count

The number of guests is the starting point for any tent size decision. A small 20x20 tent might work for a backyard birthday party of 30 people, while a wedding with 150 guests will need something much larger.

As a general rule:

  • 10x10 tent = 10–15 guests (cocktail style)
  • 20x20 tent = 30–40 guests seated
  • 20x40 tent = 70–80 guests seated
  • 40x60 tent = 200+ guests seated

Step 2: Consider Seating Style

The type of seating arrangement affects how much space you need:

  • Banquet style (rectangular tables): fits more people in less space
  • Round tables (5–6 ft): require more room but feel more open
  • Cocktail style (standing with high tables): allows for more guests in a smaller tent

Step 3: Factor in Extras

Don’t forget your tent needs to fit more than just tables and chairs. Consider space for:

  • Dance floor or stage
  • Buffet or food stations
  • Bar or beverage area
  • DJ or band setup
  • Lounge seating or décor

Pro tip: Always allow 10–20% extra space to keep the tent from feeling cramped.


Step 4: Think About Tent Type

Different tent rentals offer different layouts:

  • Frame tents: No center poles, ideal for maximizing space
  • Pole tents: Elegant look with peaks, but need staking room
  • Clear-top tents: Perfect for weddings and evening events

Your party rental company can recommend the best type for your space and guest list.
Choosing the right tent size rental depends on your guest list, seating style, and event needs. Too small, and guests will feel cramped; too large, and it may feel empty. A professional event rental company in Mckinney, Texas can help you measure your space and recommend the perfect fit.
If you’re searching for tent rentals near me or need help planning your outdoor event, Rentdott has you covered. From small gatherings to large weddings, we’ll provide the right tent and all the party rentals you need to make your celebration stress-free.
Contact us today to book your tent and start planning the perfect event!